Item Coversheet
 Legislation
12.12.


City of North Miami Beach
17011 NE 19 Avenue
North Miami Beach, Fl 33162
305-947-7581
www.citynmb.com

MEMORANDUM



 

TO:Mayor and City Commission
FROM: City Manager Arthur H. Sorey III
VIA: 

Andrea Suárez Abastida, PMP, Director NMB Water

Phillip Ford, Chief Procurement Officer

DATE:March  21, 2023



 RE: Resolution No. R2023-26 Award of RFP-22-059-MC Oleta River Crossing Water Main Replacement - (WATR2007a) (Andrea Suárez Abastida, PMP, NMB Water Director)


Description
 
BACKGROUND ANALYSIS:


 

In an effort to provide excellent municipal services, in a financially responsible manner, and consistent with the City’s Strategic Plan, on behalf of North Miami Beach Water, the Procurement Department issued RFP-22-059-MC - Oleta River Crossing Water Main Replacement - (WATR2007a). 

 

The project will replace the Oleta River Water Main Crossing. The selected Design-Builder shall furnish and replace approximately fifty (50) feet of 12-inch water main and approximately one-hundred and seventy (170) feet of 12.75-inch, 0.5 steel pipe water main along West Dixie Highway.

 

On November 12, 2022, the solicitation was posted on the City’s website and Bidsync, with electronic notification sent to over 5,900 suppliers.   In addition, an advertisement was published in the Daily Business Review.

 

On December 16, 2022, the City received and opened submission of proposals (RFP) from two (2) Proposers: The Stout Group, LLC and David Mancini & Sons, Inc.  

 

The Procurement Management Department then conducted an administrative review of the submissions to determine responsiveness. On February 8, 2023, the Evaluation Committee was provided the two proposals and the established evaluation criteria, including: Technical approach and project understanding,  schedule, Proposer’s proposed price (Guaranteed Maximum Price), The qualifications of the Proposer’s professional staff to be assigned to the project, and Proposer’s references, experience, and performance on comparable projects.

 

The Evaluation Committee comprised of the Assistant Director For Operations And Maintenance, CIP Construction Manager, and Pipeline Engineer. In addition, the CIP Project Manager served as the technical advisor.

 

On February 24, 2023, at a publicly advertised meeting, the Evaluation Committee met to discuss the qualifications presented in the Proposals. After discussions, the committee completed its evaluation and scoring, which resulted in the ranking as follows: 

 

1st

David Mancini & Sons, Inc.

80

2nd

The Stout Group, LLC

70

 

Section 3-3.14 of the City’s Code of Ordinances provides that contracts in excess of Fifty Thousand Dollars ($50,000.00) shall be awarded by the City Commission based on recommendation of the City Manager.

 

 RECOMMENDATION:


 

The City Manager conducted his own due diligence concurs with the recommendation of the Evaluation Committee, the NMB Water Director and the Procurement Management Division, authorizing the City Manager to execute an agreement with the top-ranked, most-qualified firm and, if negotiations are unsuccessful, with the next highest ranked firm successively and authorizing the City Manager to expend a budgeted amount not to exceed $1,000,000.

 FISCAL/ BUDGETARY IMPACT:
 

The requested allocation for this project is $1,000,000 and funding has been approved in Account #416900-533630.




ATTACHMENTS:
Description
Draft Resolution
Award Recommendation