Item Coversheet
 Consent Agenda
10.25.


City of North Miami Beach
17011 NE 19 Avenue
North Miami Beach, Fl 33162
305-947-7581
www.citynmb.com

MEMORANDUM



 

TO:Mayor and City Commission
FROM: City Manager Arthur H. Sorey III
VIA: Andrew Plotkin, Parks & Recreation Director
DATE:March  21, 2023



 RE: Resolution No. R2023-25 Ratify Purchase of Additional Operating & Maintenance Supplies Citywide from Home Depot USA (Andrew Plotkin, Parks & Recreation Director)


Description
 
BACKGROUND ANALYSIS:


 

In keeping with the City of North Miami Beach’s (“City”) Strategic Plan of providing excellent municipal services and being a beautiful, safe and livable community in South Florida, the North Miami Beach Parks & Recreation Department requires maintenance and operating supplies for City parks and facilities.

 

U.S Communities Cooperative Purchasing Group issued and awarded Contract No. 16154 for “Maintenance, Repair, Operating Supplies, Industrial Supplies and Related Products” to Home Depot U.S.A ("Home Depot") effective November 19, 2019 through December 31, 2026;

 

Section 3-4.3 of the City Code allows for the use of other governmental entities’ contracts upon a determination that the supplies, materials, equipment or contractual services needed by the City were purchased using solicitation procedures which are substantially equivalent to the City’s Purchasing Guidelines

 

Under the City Manager’s authority, $48,500 was allocated to Home Depot for the purchase of maintenance and operating supplies

 

The North Miami Beach Parks & Recreation Department has requested an increase in purchase authorization.

 

Section 3-3.20 Change Orders requires that change orders exceeding 10% or $50,000.00, whichever is less, shall be approved by the City Commission

 RECOMMENDATION:


 The City Manager conducted his own due diligence and concurs with the recommendation of the Parks & Recreation Director and the Chief Procurement Officer to approve a change order to increase the annual expenditure amount by $36,300.
 FISCAL/ BUDGETARY IMPACT:
 Funding has been allocated in FY 23 in Account #010721-519520 / 010712-572520



ATTACHMENTS:
Description
Change Order
Resolution