Item Coversheet
 Consent Agenda
9.18.


City of North Miami Beach
17011 NE 19 Avenue
North Miami Beach, Fl 33162
305-947-7581
www.citynmb.com

MEMORANDUM



 

TO:Mayor and City Commission
FROM: City Manager Arthur H. Sorey, III
VIA: 

Andrea Suarez Abastida, NMB Water Director

Emmanuel Adediran, Interim Director Public Works

Phillip Ford, Chief Procurement Officer
DATE:June  21, 2022



 RE: Resolution No. R2022-84 Purchase of Fleet Vehicles from Alan Jay Automotive Management (Emmanuel Adediran, Interim Public Works Director)


Description
 
BACKGROUND ANALYSIS:


 

North Miami Beach Public Works Department Fleet Division will implement a Citywide Vehicle Replacement Plan that requires the annual purchase of fleet vehicles for various City departments.

 

The intent of the Citywide Vehicle Replacement Plan is to establish the requirements of replacing aging, end of useful life vehicles, maximize City resources by providing the timely acquisition and the surplus of vehicles, promote vehicle standardization to minimize the cost of maintenance and to reduce per unit maintenance costs by eliminating old, expensive to maintain vehicles; and through the National Auto Fleet Group, Alan Jay Automotive will provide fleet vehicles ranging from sedans to super duty trucks properly outfitted for productivity and safety Citywide. The Vehicle Replacement Plan will also strive to procure replacement vehicles that are of the highest quality at the lowest possible prices that will serve the functional needs of the City’s departments.

Sourcewell issued and awarded Request for Proposal No. 060920-NAF “Class 4-8 Chassis with Related Equipment” (“RFP”), to National Auto Fleet Group effective August 1, 2020 through August 1, 2024. The National Auto Fleet Group selected Alan Jay Automotive Management, Inc. (“Alan Jay”) to conduct business within the State of Florida to sell, service and deliver vehicles under contact #060920-NAF, to any city.

 RECOMMENDATION:


 Public Works and Procurement Management are recommending your approval of Alan Jay Automotive and further authorize staff to seek approval from the City Commission for the purchase of fleet vehicles for various City departments in an estimated annual budgeted amount of $500,000.
 FISCAL/ BUDGETARY IMPACT:
 

FY 2022 Account Number #




ATTACHMENTS:
Description
Resolution
Sourcewell Contract