Francisco Rios, Human Resources Director

Gil Sosa, Senior IT Manager

 Donna Rockfeld, Chief Procurement Officer

On March 19, 2019, the Mayor and Commission approved Resolution No. R2019-21, authorizing the City Manager to enter into an agreement with Tyler Technologies for Tyler ExecuTime Software for the North Miami Beach Police Department (NMBPD). The NMBPD is currently in the testing stages of implementation and will be going live soon with the program. In line with its stated goal of being a financially sound government and high performing City organization providing exceptional customer services (Strategic Plan 2019-2024-2034), the City requests the purchase of the ExecuTime Time and Attendance modules and their Biometric Time and Attendance system to be implemented Citywide. The system has been identified as the preferred solution product for timekeeping and payroll purposes. Its unique set of features and ability to record worked hours using biometrics will provide advanced integration with the City’s current Tyler Munis payroll application and allow for electronic collection and tracking of employee hours, thus streamlining the payroll process.

Section 3-4.5 of the City’s Code of Ordinances provides that purchases of the following materials and services shall be exempt from the bidding process and subject to the spending limitations provided in subsection 3-3.14, a. sole source purchases. Sole-source supplies and services, such as unique, patented, or franchised supplies or services, are exempt if the Purchasing Agent determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one source. Section 3-3.14 of the City’s Code of Ordinances provides that contracts in excess of fifty thousand dollars ($50,000.00) shall be awarded by the City Commission.

The City Manager, Human Resources Director, Senior IT Manager, and Chief Procurement Officer recommend that the City Commission approve and authorize the City Manager or designee to enter into an agreement with Tyler Technologies for the purchase of ExecuTime in the not to exceed amount of $125,228.00.

Funding contingent on budget amendment approval transfer to the following accounts:

·      500212-512310 Professional Services

·      500212-512460 Repairs & Maintenance

·      500212-512520 Operating Expenses

·      500212-512540 Books & Memberships