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City of North Miami Beach
17011 NE 19 Avenue
North Miami Beach, FL 33162
305-947-7581
www.citynmb.com


MEMORANDUM

 
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TO: Mayor and City Commission
FROM: Esmond K. Scott, City Manager
VIA:

Gil Sosa, Senior IT Manager

Donna Rockfeld, Chief Procurement Officer

DATE: Tuesday, March 19, 2019
RE: R2019-20 Agreement for Professional Services for Tyler ERP Modules (Gil Sosa, Senior IT Manager)
BACKGROUND ANALYSIS:

In line with the City of North Miami Beach’s Strategic Plan mission of providing excellent municipal services and a high preforming City organization with great customer services, the City requires the purchase of project management and consulting services for the remaining Tyler Munis ERP modules.

 

The Tyler Munis financial system's remaining modules will complete the ERP solution suite purchased by the City. Once implemented, the modules will be integrated with the existing system.  This will make processes more efficient and transparent, while adding many benefits to the City's residents and businesses.

 

The City identifies contracts competitively solicited and awarded by other governmental agencies as a favorable procurement method which is in line with the Citys Strategic Plan mission of providing excellent municipal services in a financially responsible manner.

 

The Village of Wellington, issued Request for Proposal No. 021-16/ED, “Enterprise Resource Planning (ERP) Consulting Services”, for the consulting services, and on September 19, 2016, Plante & Moran, PLLC was awarded the RFP for a three (3) year term.

 

Plante & Moran has been involved the City from the beginning of the ERP selection process and have been integral to the implementation of the selected Tyler Munis ERP solution. They also have a solid relationship with Tyler and are a critical asset to the successful completion of our ERP implementation.

 

Section 3-4.3 of the City’s Code of Ordinances allows for the use of other governmental entities’ contracts upon a determination that the supplies, materials, equipment or contractual services needed by the City were purchased using solicitation procedures which are substantially equivalent to the City’s Purchasing Guidelines.

 

Section 3-3.14 of the City’s Code of Ordinances provides that contracts in excess of fifty thousand dollars ($50,000.00) shall be awarded by the City Commission.

 

RECOMMENDATION: The City Manager, the Senior IT Manager and the Chief Procurement Officer recommend that the City Commission approve and authorize the City Manager or designee to enter into an agreement with Plante & Moran, PLLC, for the purchase of Consulting Services in an estimated budgeted amount of $121,475.
FISCAL/BUDGETARY IMPACT: Funding has been provided for in the Fiscal Year 2019 General Fund in the amount of $121,475. in account # 500212-51247.
 
ATTACHMENTS:
R2019-20- Agreement with Plante & Moran Professional Services Tyler ERP
Department Request
Plante Moran Proposal
Village of Wellington Contract and RFP