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City of North Miami Beach
17011 NE 19 Avenue
North Miami Beach, FL 33162
305-947-7581
www.citynmb.com


MEMORANDUM

 
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TO: Mayor and City Commission
FROM: Ana M. Garcia, City Manager, ICMA-CM
VIA:

William Hernandez, Chief of Police

Donna Rockfeld, Chief Procurement Officer

DATE: Thursday, May 24, 2018
RE: Resolution R2018-38 Laptops, Technology Solutions and Related Equipment (William Hernandez, Police Department)
BACKGROUND ANALYSIS:

The City of North Miami Beach Police Department requires the purchase of computer hardware, software and peripheral products. Technology is one of the key components for the efficient delivery of our City police services. Laptop computers are a vital tool for the members of the police department and is how our police officers access a variety of law enforcement related informational databases.

 

There are presently a total of ninety-six (96) laptop computers in use by the Police Department, many of which are inefficient and out of warranty.  With the purchase of the requested forty-five (45) laptop computers and laptop computer-related equipment, it will assist in bringing our laptop communication equipment up to date.

 

 In line with the North Miami Beach Strategic Plan’s mission of providing excellent municipal services and being financially responsible, the City is a member of the National Joint Powers Alliance (NJPA), which is a purchasing cooperative comprised of government entities and provides cost savings and cost avoidances to member entities by utilizing the buying power of combined requirements for common basic items.

 

RECOMMENDATION:

The City Manager with the Chief of Police and the Chief Procurement Officer recommend that the City Commission approve and authorize the City Manager or designee to issue a purchase order to CDW Government, LLC for the purchase of forty-five (45) laptop computers and laptop computer-related equipment in an not to exceed amount of $64,817.

 

 Section 3-3.14 of the City’s Code of Ordinances provides that contracts in excess of fifty thousand dollars ($50,000.00) shall be awarded by the City Commission.

 

FISCAL/BUDGETARY IMPACT:

Funding has been provided for in Fiscal Year 2018 the approved Account Number 010500-564842.

 
ATTACHMENTS:
Piggyback Form and Memo
Quote
Award Letter
Department Memo
NMBPD Laptop Purchase