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City of North Miami Beach
17011 NE 19 Avenue
North Miami Beach, FL 33162
305-947-7581
www.citynmb.com


MEMORANDUM

 
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TO: Mayor and City Commission
FROM: Ana M. Garcia, City Manager, ICMA-CM
VIA:

William Hernandez, Chief of Police

Jeffery F. Thompson, P.E., Director of NMB Water

Joel Wasserman, CPPO, Chief Procurement Officer

DATE: Tuesday, March 21, 2017
RE: Resolution 2017-25 Unleaded Gasoline and Diesel Fuel (William Hernandez, Chief of Police)
BACKGROUND ANALYSIS:

City of North Miami Beach, Police and Utilities Departments requires the purchase of unleaded gasoline and diesel fuel for city fleet, generators, and police vehicles.

In line with the North Miami Beach Strategic Plan’s mission of providing excellent municipal services and being financially responsible, the City routinely participates with the Southeast Florida Governmental Cooperative Purchasing Group (COOP.) The COOP is comprised of government entities from the Southeast region of Florida and provides cost savings and cost avoidances to member entities by utilizing the buying power of combined requirements for common basic items.

The City is an active member of the CO-OP which, with the City of Pompano Beach acting as the lead agency, issued RFP E-13-17 “Unleaded Gasoline and Diesel Fuel”. The COOP awarded the RFP to Port Consolidated, Inc., for a three (3) year term with one (1) two (2) year renewal

Section 3-2.2 of the City’s Code of Ordinances provides that the Chief Procurement Officer has the authority to join with other governmental entities in cooperative purchasing plans, when the best interests of the City would be served.  The City has estimated an annual expenditure of $250,000 in the 2017 Fiscal Year Budget and thereafter an estimated annual expenditure of $500,000.00 for the purchase of unleaded gasoline and diesel fuel, as approved through the budget appropriation process and Section 3-3.14 of the City’s Code of Ordinances provides that contracts in excess of fifty thousand ($50,000.00) dollars shall be awarded by City Commission.

RECOMMENDATION:

The City Manager with the Chief of Police, Director of Utilities and the Chief Procurement Officer recommend that the City Commission approve and authorize the City Manager or designee to issue a purchase order for the purchase unleaded gasoline and diesel fuel between Port Consolidated, Inc. and the City.

FISCAL/BUDGETARY IMPACT:
 
ATTACHMENTS:
Department Request
COOP Award/Pompano Beach Award
COOP Agreement
Resolution R2017-25