The City of North Miami Beach (“City”) issued the subject Request for Proposals (RFP) No. 2015-08 inviting qualified emergency debris management firms to submit proposals for disaster debris removal and disposal services. The contracted firms will be responsible for the clearing of roadways, access routes, public property including but not limited to the “emergency push", debris removal, processing of hangers/leaners/stumps, demolition of structures, disposal, and other Right of Entry services as necessary in the event of natural disasters in accordance with the most current Federal, State, and local government standards/guidelines.
Notices were electronically sent to more than 1,400 potential local and national vendors, as well as advertised in the Miami Daily Business Review, and posted on DemandStar by Onvia, the City’s website and in the lobby of City Hall. Additionally, all registered City of North Miami Beach vendors under the commodity(s) matching this solicitation’s scope were notified via email.
An advertisement was placed in the Miami Daily Business Review on May 12, 2015. Signs and solicitation notices were posted in the City Hall Lobby under Public Notices. The solicitation (available for download) and a brief description were posted on the City’s website.
On June 16, 2015, the City took receipt of eight (8) responsive proposals. A Review Committee convened to evaluate and rank the firms based on the criteria set forth in the RFP document. An initial ranking of the firms revealed the following order: 1) Ashbritt, Inc., 2) Crowder Gulf Joint Venture, Inc., 3) DRC Emergency Services, LLC, 4) Bergeron Emergency Services, LLC, 5) Arbor Tree and Land Disaster Recovery Services, 6) Ceres Environmental Services, Inc., 7) Grubbs Emergency Services, LLC, 8) Tag Grinding Services, Inc. The committee voted to shortlist to the four top-ranked firms and invited them in to present their proposals and allow for question and answer sessions. Procurement conducted reference and background checks.
Taking into account the proposals, presentations, interviews and reference checks, the Review Committee’s final ranking revealed AshBritt Inc. as the number-one ranked firm and Bergeron Emergency Services, Inc, as the number-two ranked firm. The Committee decided it was in the best interest of the City to award AshBritt, Inc. firm as the primary contractor and Bergeron Emergency Services, Inc. firm as the secondary contractor. The initial contract terms shall be for a period of five (5) years from execution of the agreement with two (2) additional one (1) year renewal periods. |