On July 1, 2014, the Mayor and Council voted 5-2 to reject all proposals related to RFP 2012-04 concerning solid waste collection and disposal services and directed the City Manager to issue a new solicitation.  As directed, staff began to review and recreate the specifications for a new solicitation. To repeat the RFP process a second time required a considerable commitment of time, resources, and taxpayer money.

On August 25, 2014 the second RFP was issued.  A third review committee was created consisting of seven city employees including a union representative.  After reviewing the proposals, the committee chose to conduct site visits to the three firms’ operational facilities.  The site visits focused on touring the facilities and gathering insights into their daily operations, including functionality at the respective sites that would be facilitating the City’s dispatch and service needs.  The extension and detailed work performed by the committee left no stone unturned.

After the site visits, the committee chose to proceed with inviting the three shortlisted firms (Waste Management, Waste Pro of Florida and Southern Waste Systems) to present their business and allow for a question and answer (Q&A) session with each firm.  After the presentations from the firms, the review committee voted on a final ranking of the firms.  After considering the proposals, site visits, and presentations, the review committee decided on the following final ranking:

1. Waste Management of Florida
2. Waste Pro of Florida
3. Southern Waste Systems

This recommendation is one of the top priorities in the City’s Strategic Plan and aligns the City with the mission and goals to be financially responsible and a high performing City Organization. At a minimum the City can save approximately $2,500,000 million per year. Savings that will greatly contribute to the following:

• Enhanced police - safety/prevention
• Enhanced beautification, landscaping, litter picking, city-wide garbage sweeps
• Enhanced programs and facilities

Continuing to run Sanitation in-house will definitely result in having to raise rates.  In the past year since we have issued our RFP for Sanitation Services, two more cities in Miami Dade County have joined the majority of cities in South Florida by outsourcing their Sanitation Division in order to save monies to provide better all around municipal services.

The link below will provide access to all documents and videos related to the new RFP.

http://www.citynmb.com/index.asp?Type=B_EV&SEC={87C05223-A2FB-430D-9611-04F4E9CC5A57}&DE={F6B64AC9-804F-47D9-875A-1EE301A33561}

It is the Review Committee’s recommendation that the City Council authorize the City Manager and/or her designee(s) to enter into contract negotiations with the number one ranked firm Waste Management of Florida. If said negotiations are unsuccessful, the recommendation is to proceed to negotiate with the second-ranked firm Waste Pro of Florida. 

Upon successful negotiations, the City Manager and/or her designee(s) will submit the agreement to the City Attorney’s office for approval and placement on the next available City Council agenda for final approval.